Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors Meeting

16 March 2004, Waste Management Offices, 8310 S Valley Highway, Englewood, CO

ATTENDANCE

Present: Debby Barton, Laurie Batchelder Adams, John Briest, Roger Doak, Stephen Gillette, Dick Sprague

Absent: Curt Ahrendsen, Leonard Butler, Kathy Claes, Mark McMullen, and Jim Kriss

Minutes are in the order of the agenda and not necessarily in order of discussions.

CALL TO ORDER: Meeting called to order at 10:44 am as 6 of 11 members were present.

ADOPTION OF AGENDA: No additions to agenda

MINUTES

Approval of February Board of Director Meetings: Doak stated correction to minutes that the recycling regulations adoption was effective 30 March not 1 March. Sprague/Gillette moved/seconded to approve minutes of 17 February 2004 with correction on date as stated by Doak. Motion carried unanimously.

FINANCIAL:

Treasurer's Report: No financial report as Ahrendsen not present.

Budget: McMullen had emailed an updated proposed budget based on the February board meeting. No email voting took place. Board conducted a line by line review. Sprague/Batchelder Adams moved/seconded to approve budget emailed. Point made by Batchelder Adams that the board needs to develop a profit goal for the future. Question asked about the director's E&O being a new cost not previously had. Sprague stated that the chapter had not previously tracked this line item. No further discussion, motion carried. Briest directed Barton to attach the approved budget to the minutes.

COMMITTEE REPORTS

Membership: Claes emailed a monthly breakout of membership to Briest. September - 140 members, October - 134 members, November - 125 members, December - 115 members, January -118 members. These numbers were pulled from the SWANA website. Claes stated we should have some increases in the next few months. Concern raised that the membership is dropping. Discussion held on how to increase membership. Barton commented that she had begun calling west slope members and found some had retired or there was a complete reorganization or membership had lapsed. Batchelder Adams suggested we do a membership push in conjunction with the annual meeting. Sprague volunteered to call some of the Denver area members. Doak will pass on message to state inspectors about SWANA. Discussion held on having a mandatory state certification for landfills. Batchelder Adams will research other states that have certification requirements (e.g. Washington) and will report back to next meeting. Further discussion on how to approach certification as an enticement to membership will be held at the next board meeting. MOLO scholarship was discussed - Claes will be asked to send a mass email to membership concerning the Denver Technical Training School scholarship offered by the Chapter and will include requirements per the February board meeting discussion (member in good standing (current membership), from the public sector and a letter of need). Scholarship request will need to be sent to John Briest.

Programs: Butler not present. March meeting has 13 pre-registered. May meeting still in planning with CDPHE. Comment made that since the annual meeting was at Estes Park, we need to push to have the financial assurance class in the SE.

Annual Meeting: Discussion held that the conference and lodging rooms will be the Holiday Inn. Sprague/Doak moved/seconded that if the registration fee for members would be kept below $100 which includes Friday meal at the Stanley Hotel, then Friday banquet to be held at the Stanley Hotel. Discussion held that the Stanley Hotel would be draw with the hopes that attendees would stay for the Elk bugleing. Consensus is that the Butler and annual meeting committee need to develop annual meeting budget and submit for the next board meeting. Batchelder Adams stated that SWANA is looking for a host chapter/site for the 2005 arid landfill symposium. Sprague volunteered to assist but will not take the lead because of the amount of work from the 2002 Arid Symposium in 2002. Discussion deferred to the April meeting.

Road-E-O: Doak stated the next committee meeting will be at 10 am on 18 March 2004. The Road-E-O brochure will contain language about the scholarship. There is still a need for volunteers for the Road-E-O. Batchelder Adams volunteered. Date is 8 May at DIA. Claes will be asked to send email to the membership about the Road-E-O, the date and the request for volunteers as well as the scholarship information.

Legislative: Both bills discussed last month are dead. There is nothing further to report.

OTHER BUSINESS/REPORTS:

International Board: Batchelder Adams had nothing new to report except that the mid-year meeting will be 13 June in Silver Spring, MD and the Arid Landfill Symposium for 2005 is a topic for discussion.

Website: Several members have looked at the web page. Discussion held on Batchelder Adams, Barton and Sprague comments. All are favorably impressed. Doak stated that printer friendly versions are fairly easy to add to the newsletter and minutes. Barton directed to send to Erin Doak the list of officers and their contact information. Concern raised about receipt of SPAM because folks are out trolling the websites looking for contacts to send unsolicited mail. Consensus reached that we will try and if spam becomes an issue, work with the webmaster.

Newsletter: Deadline for articles for spring newsletter will be 26 March with a goal of having the newsletter out by 6 April 04. The following assignments given: President's Corner/Website - Briest. January and March program overview - Barton. New regulations (recycling etc.) - Doak. May training session/annual meeting - Butler. WasteCon - Batchelder Adams. Discussion held about a quick bite on the Denver Technical School to be held about 2 weeks after issue date.

ADJOURNMENT

With no further business, meeting adjourned at 11:35 am. By consensus, next Board meeting will be 7:00 am, Tuesday, 20 April 2004, at Gemini Restaurant, 4800 Wadsworth, Wheat Ridge, Colorado. Briest will call to reserve the back room for the meeting.

ATTACHMENTS: Approved 2003-2004 Chapter Budget

NEXT BOARD MEETING(S)