Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors Meeting

17 August 2004, 7:00 am, LaPeep’s Restaurant, 8081 E Orchard, Englewood, CO

ATTENDANCE

Present: Deborah Barton, Laurie Batchelder Adams, John Briest, Leonard Butler, Roger Doak, Mark McMullen, and Dick Sprague

Absent: Curt Ahrendsen, Kathy Claes, Stephen Gillette, and Jim Kriss

Minutes are in the order of the agenda and not necessarily in order of discussions.

CALL TO ORDER: Meeting called to order at 7:10 am as 7 of 11 members present. Note that Ahrendsen, Claes, Gillette and Kriss previously stated would be absent.

ADOPTION OF AGENDA: No additions to agenda.

MINUTES

Sprague/Batchelder Adams moved/seconded to approve the minutes of 20 July 2004, 22 July 2004 (email), 26 July 2004 (email) and 29 July 2004 (email). Clarification made that the email minutes of 22 July were for the recommended bylaws change for scholarships. Motion carried unanimously.

FINANCIAL

McMullen presented treasurer’s report for Ahrendsen who had a conflict and could not attend. Checking balance is $9,125.78, Savings balance is $17,353.58 and eloan is $10,000. Copies of the register for checking, savings and eloan were handed out to the board members present as well as a summary of income/expenses for calendar year to date as well as by month for the calendar year. Interest rate for the savings account was not presented. Briest will follow up with Ahrendsen to clarify expenses and income summaries and balances.

COMMITTEE REPORTS

Membership: Claes emailed report to board on Monday, 16 August 2004. There are 144 current members. She has received 2 registrations for the annual meeting – both as comp speakers. Consensus was that Briest with Claes would get updated membership roster, divide out the membership and assign individual board members to make phone follow up calls to specific listed members. Consensus also reached that the summer newsletter with annual meeting notice should be sent post office to all members as exception to sending out info only by email as some members do not have email and others may have not updated email to current addresses. Discussion held on doing an informal survey with questions such as: Are you actively participating in SWANA? Is your membership information current and correct? Are you planning on attending the annual meeting in Estes Park in October? Are you aware of the chapter’s webpage? Have you visited the chapter’s webpage? The national’s webpage? Butler will develop some specific survey questions to use during the phone calls. These will be sent out along with member follow up assignments to the board.

Annual Meeting: Registration form is out. Facilitators have been assigned and will be responsible to contact their assigned speakers to obtain bio and A/V needs. Hotel will charge for use of LCD projector and computer unless we bring out own. Doak, Sprague and Barton all volunteered to check on availability of projector and computers for use during the conference. Discussion held that speakers should provide their power points ahead of schedule so they can be loaded into computer ahead of time to ease transition. Butler will be selecting food in September. He will email to interested board members his recommendation/selection. Butler presented budget for the meeting, the assumption is 50 paying guests and $4,600 in sponsorships to meet expenses as well as having seed money for the next year’s meeting. Batchelder Adams volunteered to handle recycling receptacles during the meeting. Butler will get gift certificates from Barnes & Noble as well as thank you cards. He will give to facilitators to hand to speakers. Discussion held on the dinner awards. Butler said this was a time for recognition for contributing members. No raffle or door prizes are intended at this time.

Legislative: Batchelder Adams reported on the current legal wrangling on the EPA final rule on research and development projects. SWANA executive committee has filed intent to file an amicus (friend of the court) brief in support of the rule. The Grassroots Recycling Network (GRRN) has filed against EPA. Anticipated costs for SWANA are about $20,000.

Scholarship: McMullen reported that the bylaws change would be going out as a ballot for the annual meeting. No scholarships planned for the annual meeting at this time.

Nominations: Ballot is completed with 9 candidates. Ballot will be sent out with the newsletter and notice of the annual meeting.

OTHER BUSINESS/REPORTS

International Board: Batchelder Adams reported on the legislative issues.

Website: Briest reported he has the final contract with Erin. Doak asked if we were going to have a single point of contact for the board with Erin. At the current time, specific projects are assigned to board members who submit information to Erin. So far there have been no problems.

Newsletter: Kriss will be sending out the newsletter once he receives the last two articles due in. Consensus was to send newsletter out via post office along with ballots and annual meeting registration. Barton will send ballots (directors/officers and bylaws changes) for Kriss to send out. He already has registration forms.

Landfill Symposium: This is still planned to be held in Boulder. Batchelder Adams will check with CAFR about potential conflict with their annual meeting. The point of contact for national is Kent Drinker. Discussion held that it would be nice if the national office would talk with the chapter on plans for national meetings so we can better respond and assist. Further discussion was tabled until more detailed information is available.

Eloan: Briest will be mailing back the promissory note on the e loan. The note is due back by 31 August so he will get back by the deadline date.

Colorado Board of Health Hearings: CDPHE will request a rule making hearing on 3 definitions as pertain to Section 9, impoundments. The definitions are for tanks, tank systems, and ancillary equipment.

ADJOURNMENT

Consensus was to have no board meeting in September because of conflicts with WASTECON. Any business will be conducted by email. With no further business, meeting was adjourned at 8:30 am.

IMPORTANT DATES TO NOTE