Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors Meeting
15 November 2005, 9:00 am, Weld County DPHE, 1555 North 17th Avenue., Greeley, CO
Present: Debby Barton, Laurie Batchelder Adams, John Briest, Leonard Butler, Roger Doak, Cindi Etcheverry, Stephen Gillette and Cathryn Stewart
Absent: Cathy Claes and Dick Sprague
Minutes are in the order of the agenda and not necessarily in order of discussions.
CALL TO ORDER: Meeting called to order at 9:20 as 8 of 10 directors present for a quorum.
ADOPTION OF AGENDA: Batchelder Adams/Doak moved/seconded to adopt the agenda. Motion carried.
All minutes were previously approved via email.
Gillette has received the information from Curt Ahrendson; however he (Gillette) is the only signature on the account at this time. By consensus, the board agreed that Leonard Butler should also be listed as signature authority on the account. The checkbook is currently $56.61 off (less money) than that listed by the bank statements. Stephen will review and try to determine the transposition error. Bank balance is $16,707.22 with about $6,900 outstanding for 2005 annual meeting bills. Savings account is $16,985.82. A draft 2005-2006 budget was developed and given to board member with a copy emailed the day before (Monday 14 November). Discussion held on various training impacts on the budget including a potential for a CDPHE sponsored e-session at the state department. Board members were requested to review the draft budget and send comments to Stephen before the next board meeting so he can incorporate any changes or be prepared to respond at the next board meeting. Consensus was that the budget would be approved at the next board meeting. Gillette will also bring additional information on banking charges with recommendations on banking options for the board and the association.
COMMITTEE REPORTS and ASSIGNMENTS:
Membership: Claes unable to attend – a conflict developed. Butler provided a copy of the current renewals, delinquencies and new membership. Two of those with expiring memberships appear to be from national firms. The replacement for Monte Beaudeaux from Yuma County contacted Butler to discuss transferring the membership.
Newsletter: Consensus was to prepare only two newsletters per year – a winter version in January and a summer version in late June.
Annual Meeting: Gillette will prepare final financials for the annual meeting as he just received the hotel bill. He commented that the hotel bills historically are received 2 or 3 months after the meeting is held which now means putting the last year’s meeting expenses into the current year’s expenses for the annual report to national. Discussion held that future meetings should require that a final bill be prepared and presented to the association within thirty days after the end of the conference. Etcheverry commented that we did not lock in prices for food and various items so the final bill was higher than anticipated.
Scholarship: Briest and Doak will work together on continuing to develop a professional subsidy or scholarship or financial assistance program. No decision made on whether to have a local educational scholarship or to donate to the national scholarship program.
Nominations: No nominations. Discussion held on making sure the board is diverse between public and private, city and county for public, consultants and operators, small and large operations. In the past the board has had up to 13 members.
Legislative: No report. Batchelder Adams has agreed to be the private enterprise contact. Etcheverry indicated an interest to serve as public contact.
International Board: Batchelder Adams reported that the membership report from national is to be ready and out by the 2nd business day of every month. There is a leadership report on the extranet just for chapter officers. WasteCon was successful even with cancellations from the Southeast due to hurricane disasters. There were new exhibitors and attendees. Next year will be held in Charlotte, NC and in 2007 WasteCon will be in Reno, NV when Batchelder Adams may be inducted as the SWANA National President.
Website/Webmaster: New contract presented. Briest/Gillette moved/seconded to direct Leonard Butler as president of the Colorado SWANA Chapter to sign the contract. Motion carried.
Annual Report: Barton asked for input from the board members as she will be finalizing the report in the next few weeks.
Next Board Meeting: As the third Tuesday is just before Christmas, consensus was to hold the next board meeting on 13 December (the second Tuesday as a luncheon meeting. The topics to be covered will be to approve a final budget and setting the 2006 annual meeting dates and locations. Location to be determined based on availability.
National SWANA Officer’s Call: The conference call scheduled to begin at 11 am MST for National SWANA was rescheduled by Adam Tracey to 6 December at 11 am.
Briest/Doak moved/seconded to adjourn the meeting. Meeting adjourned at 10:53 am.
NEXT BOARD MEETING(S)
OTHER IMPORTANT DATES TO NOTE
BOARD REPORT DEADLINE DATES:
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