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Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors Meeting

21 March 2006, Telephone Conference Call

ATTENDANCE:

Present: Debby Barton, Laurie Batchelder Adams, John Briest Leonard Butler, Kathy Claes, Roger Doak, Cindi Etcheverry, Susie Gordon, Dick Sprague, Cathryn Stewart

Absent: Stephen Gillette

Minutes are in the order of the agenda and not necessarily in order of discussions.

CALL TO ORDER: Meeting called to order at 7:04 as 6 of 11 directors present for a quorum. (Note: remaining 4 directors signed in during the call to order and treasurer’s report).

ADOPTION OF AGENDA: Sprague/Briest moved/seconded to adopt the agenda. Motion carried unanimously.

MINUTES:

February minutes previously approved via email.

TREASURER:

Gillette provided treasurer report via email on 15 March 2006 as he would be absent. Checking balance is $9,706.20, savings is $17,246.37. The February program lost $55.64 with income of $615 for registrations and $670.64 for expenses (food costs of $620.64 and $50 for speaker gifts). Additional income from dues totaled $959 for the period of Jan, Feb and March. One expense of $1,108.74 was for reimbursement to Batchelder Adams attendance at IB meeting in Albuquerque.

COMMITTEE REPORTS and ASSIGNMENTS:

Membership: We have two new members for February: Gale Fry from Summit County and Randy Sleet from Garbaggio LLC. Briest will be sending welcome letters to them in the next week. There are 19 renewals due in March including 3 board members. Claes will follow up with past due/delinquent members from January and February reports as well as sending reminder notices out to the March renewals.

Newsletter: Consensus was to send out the next newsletter by early June. Various articles were mentioned during the course of the meeting and include:

• Annual Meeting notice
• Educational Scholarship
• Professional Development Scholarship opportunities
• Use of the Exchange Board on the chapter’s web site
• Electronic/online training options and opportunities from SWANA (and other organizations)
• July load inspection/hazardous waste identification online training class (4 hour class)

Technical Programs: The February luncheon was well received and the presentation is now posted to the website. We lost some money but the technical programs are not intended to be money makers but more at breakeven to get technical information out to the membership.

Meeting for May 23 (Tuesday) is scheduled in Boulder. Jeff Callahan will be the host. Batchelder Adams will work with Jeff and Butler to finalize the program announcement and registration. The board will meet about 10:30 before the luncheon program which will be open for registration around 11:45 am and completed by 1:30. Boulder has available a caterer to use for the lunch if the board wishes to use them.

Online training with partnership between CDPHE, SWANA-Colorado Chapter, and national is being finalized. Conference call between Butler, Doak and Bob Wolfe, National SWANA is scheduled for tomorrow. The topic will be hazardous waste definition, identification, inspection, and handling at the landfill. The course will be based in part on the 8 hour class by SWANA and condensed into a 4 hour session. The audience intended will be the rural areas. The host site will probably be CDPHE with potential for phone hook-up during the presentation as an on-line session. The first two weeks of July are the timeframe being considered because host staff will not be available the last two weeks of July. Barton recommended the week of 10 July because the first week has Independence Day and that may be a conflict for many facilities. Further details will be worked on as to whether this will be a chapter partnering event and the fees due to National SWANA for the class.

Annual Meeting 2006: Contract with the hotel is in place. Anne Peters had asked if we could have Darius Allen speak on the waste tire program implemented with DOLA funds. Barton will follow up with Darius as a “Welcome to the Area Speaker” as well as giving a short presentation on the moveable waste tire shredder program developed. Program announcements were sent. Batchelder Adams brought to the attention of the board that in the future the announcements should be broad based and include all topics rather than just in the email presentation with the announcements not being broad based enough. She also recommended that we review the program announcement a few extra days before releasing via email. Butler will be sending out the menu in about a month for the board members to make recommendations for the food. Discussion held on whether to invite Mr. Salazar. Gordon will follow-up with his congressional office and Barton will talk to Darius Allen about inviting his local congressman to come speak.

Educational Scholarship: Discussion held on whether to keep educational and professional development scholarships as separate committees or just separate topics for reporting and discussion. The current committee members working on the two had no recommendations for either way and are willing to work under one umbrella. Consensus was to have separate reports but the same member committee. Discussion held on the Grant H Flint Scholarship application from a chapter member’s child. The committee will review the application and make a recommendation at the April board meeting. The final decision must reach national by 1 June. Information on the national scholarships is found on the www.swana.org website under the "Innovate" button. The information is a 39-page .pdf file. Discussion held that during next year’s annual meeting and the first newsletter we should have information about the scholarship application procedure. Butler noted that there are 8 SWANA members on the selection board and represent a cross section across the country.

Professional Development: No requests have been received to date. Discussion held on how to better promote, especially in rural areas. One of the problems faced are the lack of personnel to cover for missing personnel to attend classes. Discussion held on how to promote e-sessions and online courses. Consensus was that an article is needed in the next newsletter about the availability of the scholarship program for members to attend or obtain training. Doak, Briest and Gordon will work jointly on the article.

Nominations: No report.

Legislative: Batchelder Adams provided update on three bills in the state legislature. She will provide updated table for posting to the website.

• HB 1074: The bill is an extension of the current Waste Tire Fee with a provision to redirect money for waste diversion activities is in the governor’s office awaiting signature.
• HB 1095: Environmental Purchasing Preference bill has been passed out of the house amended from the original version. The Senate has received and amended it. If it passes the third reading, it will be sent back to the house to consider the Senate amendments.
• HB 1303: This bill is diverting the $30 million paid back to the HSRF that was “borrowed” in 2002. The author of the bill has pulled it back announcing their intentions to rewrite the bill and reintroduce. To date, this hasn’t been done to anyone’s knowledge.
• National Issues: Both Batchelder Adams and Etcheverry missed the national conference call so there is no report on national legislative activity.

International Board: Most of the meeting in Albuquerque was executive session and is not available for reporting. Batchelder Adams did report that there is a need for better response on updating training classes. The annual national budget I around 44.5 million with only about $40,000 “wiggle room”. The cost to update training classes is about $60,000. There is a growing trend to go to the e-training. There may be some type of e-loan for the purposes of upgrading training offers and opportunities which would be handled in the same way as the e-business loan for computer upgrades was handled a few years ago. There will be a lot of discussions held and any input from the chapter on training vision would be good to have. The mid year IB meeting will be 17-19 April in Silver Spring, MD so Batchelder Adams will not be present for the next board meeting.

OTHER BUSINESS/REPORTS:

Website/Webmaster: Based on current renewals and new advertising income, the budget income projection of $1000 may be met. There is a standard letter for renewal and a standard letter for new advertising outreach. Both letters are meant to be tailored to the individuals/companies receiving them. Discussion held on sending out another email blast to smaller companies and individuals that are members that may want to advertise on the website. Briest will work on that and coordinate with Claes on getting the information out.

Discussion held on the bad emails and spam that some of the board members are getting from hackers or obnoxious people on the website. Sprague reported receipt of several junk notes along with Briest and Butler who have received notes on three separate occasions. Barton has not received any to date and no other board member has received spamming from the website. Erin Doak, webmaster, will continue to look into the issue and his recommendation is to delete that type of mail.

Gordon asked about the purpose of the Exchange Board on the chapter’s website. Consensus was that an article would be needed on the purpose of the exchange board for the members to communicate with each other, ask questions of each other and request production information/experience from fellow chapter members.

SWANA (National) Officer’s Call: The next conference calls are scheduled for 11 am Mountain Time on: 18 April 2006 (Tuesday). Decision was to have the board meeting before the officer’s call so anyone wishing to participate could join in. Sprague indicated he would not be available. Batchelder Adams will be in Silver Spring at national and would not be present in Colorado.

Road-E-O: Batchelder Adams asked if the board would be doing Road-E-O this year. As there is not a champion with a burning interest to organize and host the event, the consensus was to hold off an event until such time as someone steps forward to volunteer.

New Mexico Training: Butler commented that the brochure for the June training in New Mexico is well done and should be something we could strive to do for our annual meeting.

Next Board Meeting: Next board meeting will be at 9:30 am and should last not longer than 1.25 hours. Doak will check on availability of meeting room at CDPHE. Alternative location will be at AquAeTer near I-25 and Orchard.

ADJOURNMENT:

With no further business, Batchelder Adams/Sprague moved/seconded to adjourn. Motion carried and meeting adjourned at 8:17 am.

Respectfully submitted,
Deborah Barton
Secretary