Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors Meeting
7:00 am, July 25, 2007, CDPHE Emergency Ops Room, Building A, 4300 Cherry Creek Dr S, Denver, CO
ATTENDANCE:
Present: Kathy Andrew, Debby Barton, Laurie Batchelder Adams, John Briest, Leonard Butler, Roger Doak, Stephen Gillette, Susie Gordon, Neil Nowak, Dick Sprague, Cathryn Stewart, Tom Strickland
Absent:
Others Present:
| Notations: |
* - Member arrived after meeting called to order |
| |
** - Member had to leave before meeting was completed. |
Minutes are in the order of the agenda and not necessarily in order of discussions. Briest commented he would try to have the meeting completed by 8:30 as the technical training session was scheduled to begin at 9 am in the room.
CALL TO ORDER: Meeting called to order at 7:07 as 12 of 12 directors present for a quorum.
MINUTES:
Batchelder Adams/Gordon moved/seconded to approve the 19 June 2007 Board meeting minutes. Motion carried unanimously.
ADOPTION OF AGENDA:
Andrew/Doak moved/seconded to adopt the agenda. Motion carried unanimously.
TREASURER:
Gillette presented report stating there was $10,429.84 in checking, $17,977.12 in savings, which was renewed for another 6-month term at 5%. He will keep the Road-E-O income and receipts separated for future reports. He stated that the IRS now requires that all non-profits file income reports regardless of amount of income. Report is due by the 15th day of the fifth month after the close of the tax period (fiscal year). For the chapter, the due date would be 15 March, as our fiscal year ends 31 October. A copy of notice was given to Barton to keep with Secretary Records.
COMMITTEE REPORTS and ASSIGNMENTS:
Membership: Andrew reported she is finally able to access the membership reports after much work between National SWANA, Butler and herself. The chapter has 147 active members as of 30 June. There are no new members. She handed out the draft Directors’ page for the member directory to review and update. She has only 7 members that do not receive email, which is a higher percentage than nationally. There are two memberships that have expired which she will try to follow up with in the next few weeks. She will email questionnaire to the Directors to use to talk to members.
The draft directory has 15 pages and the board members divided out the list to call and encourage participation in the annual meeting and to get an update on the membership. The following volunteer assignments were taken:
Information from calls to members will need to be sent back to Andrew by 1 September 2007.
Technical Program/Meetings:
- Technical Program: There are 28 attendees and 3 remote sites for today’s technical program. Doak was thanked for all the work in setting up the program and the facility. Doak commented that an audio recording would be made of the sessions today. The idea is to have a possible download or CD available. Box lunches are provided for those present that cost the Chapter $10.28 per box. There were also five speaker gifts obtained for the five speakers during the session.
- Annual Meeting: Strickland will send the final brochure for the annual meeting to Kathy to send out to the membership. He also brought some updated copies. Speakers are all lined up. Moderators needed. The following directors volunteered:
Moderators will need to contact their speakers by 20 August 2007. Stewart will provide a copy of the final speaker contact information to the moderators to contact their speakers. Track 7 includes a panel discussion. The proposed panelists are Mark McMullen representing the Eastern Plains, Debby Barton for the West Slope, and Charles Johnson who will represent CDPHE.
Staged questions will be prepared for folks to ask the panel to help the discussion get going. A suggestion was made that no more than 5 minutes total be dedicated to one question for answers. Suggested questions should be developed by the Board members and discussed during the September meeting.
Strickland asked that the Board members review the proposed survey (emailed to all Board members) and get back comments or suggestions to him no later than 1 September 2007. Currently the survey will be printed on an 11 x 17 folded brochure and only those brochures turned in, will receive a special raffle ticket for the grand prize at the end of the conference.
Gordon is willing to continue as the contact for sponsors. Additional names should be provided to Gordon so she can coordinate the chapter’s efforts and to preclude having too many calls to a single sponsor requesting support.
Strickland brought information on railroad hats as a door prize or perhaps for board members to wear as identifiers. Further discussion on these will be held at the August meeting.
Speakers do need to complete the registration and return to Gillette to get a count on meals. Consensus was that CAFR members would receive comp rates as if they were SWANA members. Consensus was that individuals that were members of CAFR and SWANA do not get a double discount.
Educational Scholarship/Grants: One application for $1,000 has been received by Kaitlyn Edmiston from Grand Junction to continue her education. Additional information has been requested from her. National SWANA has asked for copies of our scholarship and research grant policies. The policies are posted on the chapter’s website.
Nominations: Draft ballot was sent to board members and Butler has received a few editorial comments. Per the bylaws, the ballot will be sent out not later than 30 days and not more than 60 days prior to the annual meeting on 5 October 2007.
Legislative: Gordon updated the Board on some national issues. SWANA is not supporting the RISE as the bill does not have compost, equipment tax credit, or tax-exemption equivalent for public entities addressed adequately. They have notified the bill’s sponsor, Senator Snowe (R-Maine) and are awaiting a response from her. There are currently 8 states with some sort of e-waste regulations, 10 more are considering legislation addressing e-waste in some fashion. Trans-boundary legislation in congress is not currently supported by SWANA due to conflicts on transportation over jurisdictional boundaries as well as the impacts of the Oneida Herkimer decision. Legislation is pending on trans-rail and storage/processing locations. Gordon attended the 12 July 2007 stakeholder meeting concerning HB7-1288 implementation. The timetable for implementation is aggressive and CDPHE is working on the regulations and guidance. Of particular note is the transfer of the tire fee from Colorado Commission on Education (CCE) to CDPHE for a grant program.
International Board: Sprague attended his first IB meeting in San Diego in June. Among the highlights reported is that SWANA is healthy but is looking at ramping up membership growth as 3.5% is not adequate, especially with concerns with the graying of its many members. Restricted reserves are growing with the probably of passing the goal of $950,000 in FY 2008. Restricted reserves are in case of something catastrophic happening and the need for funds to cover costs. Two examples were given – the impacts on WasteCon in 2001 from the 911 attacks and in 2005 from Hurricane Katrina. Thirteen chapters are participating in the T-loan program for a total of $195,000. Colorado was among the first and has a T-loan of $10,000. New York Chapter has a T-loan for $5,000 and is not charging national any interest. Sprague will provide a more detailed report after receiving copy of the IB minutes. The next IB meeting will be at WasteCon in Reno in October. Sprague asked for guidance from the Board of Directors as to how the chapter stands on the reserve fund, training, or marketing goals of national. Further discussion will be held during the August or September Board meetings.
Web site/Webmaster: Annual Meeting brochure is posted to the web and the June meeting minutes will be posted in the next few weeks now that they are approved.
Newsletter: The newsletter went out and the next one will be in January.
OLD BUSINESS:
Road-E-O: The Colorado Road-E-O will be held 18 August 2007 at the Boulder County Fairgrounds in Longmont. To date $3,000 has been raised from sponsors. Sprague/Andrew moved/seconded that a $1200 stipend be provided for the winner to attend the national Road-E-O in Atlantic City. Barton commented that the winner must be a current member of SWANA. Sprague/Andrew concurred with the suggested amendment. Briest had checked on costs and found that it would be around $1200 per day based on a $30 per-diem rate. Discussion held that the winner’s sponsoring organization should be able to pay for any additional per diem costs. Amended motion considered was to "provide a $1200 stipend for the winner to attend the National Road-E-O who must be a current SWANA member". Motion passed unanimously.
Colorado SWANA booth at NRC: As there is no one available to work on updating the chapter booth and as this is a national meeting, consensus was that National SWANA should host any SWANA booth rather than the chapter.
Geotechnical Stakeholder Meeting: Butler reported that the group is still working on the final guidance on alternative final covers as well as approval of construction plans prior to construction of new cells. The CDPHE point of contact is Doug Ikenberry.
NEW BUSINESS:
Next Board Meeting: The next Board meeting will be the 21 August, third Tuesday, at the Egg and I, 6818 S Yosemite, Centennial, CO.
ADJOURNMENT:
With no further business, the meeting adjourned by consensus at 8:42 am.
Respectfully submitted,
Deborah Barton
Secretary
|
