Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors Meeting
7:00 am, March 18, 2008, Teleconference
Minutes are in the order of the agenda and not necessarily in order of discussions.
Present: Kathy Andrew, Debby Barton, John Briest, Roger Doak, Stephen Gillette, Tom Schweitzer, Cathryn Stewart. Tom Strickland
Absent: Susie Gordon, Neil Nowak, Dick Sprague
|| * - Member arrived after meeting called to order
** - Member left before meeting ended
CALL TO ORDER: Meeting called to order at 7:05 as 8 of 11 directors present for a quorum.
February Board meeting minutes were previously approved.
ADOPTION OF AGENDA:
Gillette/Andrew moved/seconded to adopt the agenda. Motion carried unanimously.
Gillette reported that the checking balance is $9,853.03 and savings balance is $18,873.38. February program will gross $500 as one person paid an extra $5.00. There are four (4) individuals who have outstanding balances due. Invoices have been sent. Gillette still working on reconciling the paypal registration receipts. To date he has received two (2) registrations for the April program.
COMMITTEE REPORTS and ASSIGNMENTS:
Membership: Andrew reported 151 active members with 5 new members. She has sent welcome letters to those individuals. Strickland reported there were some problems with the renewals of some of the Denver SWANA members. He also stated a new member will be joining SWANA from Denver. To date $552 has been received from SWANA national as reimbursements on membership dues.
- Technical Program:
- April Program: The April program has been sent out and the CEU forms are completed. Andrew will send a reminder out on 27 March as a reminder of the April technical program. Gillette will bring copies of the CEU form for attendees. The meeting will be at Colorado Lining, 1062 Singing Hills RD, Parker, CO.
- Defensive Driving Program Technical Program: Stewart found that the National Traffic Safety Institute has a four hour defensive driving program which costs $35 per person. They have a general class and one that is intended for CDL. Decision on whether to have this class in July or perhaps in the fall will be made during the April Board meeting.
Annual Meeting: Strickland had sent a draft working agenda to the board. His goal is to keep the agenda on one page but as speaker information fills the format in, there may be some overflow.
Discussion held on the band proposed for Thursday evening. The cost for one hour of play is $450 and for two hours is $600. Question was raised as to what the duties of the soundman were and would that charge increase if the band was present for 2 hours instead of 1 hour. Discussion held that the band may be a great attraction for local people to stay and network as long as the band isn’t too loud. Gillette/Andrew moved/seconded to contract with A Band Named Sue to provide 2 hours of play during the Thursday evening program. Motion carried unanimously.
Schweitzer is working on the bus transportation for the tours. Each location proposed can handle no more than 30 so if there is a large number of tour participants, buses will need to be separated and sent in different order to NREL and Coors Bottling Company.
The next step is the call for papers. Strickland commented we should make this a call for presentations as a paper is more detailed and difficult whereas a presentation is not as time consuming for presenters. He also recommended we send out a “Save the Date” postcard to the membership. He stated Denver would be willing to pay for the postage to send out the postcards in April. Andrew will send him her database with current addresses so labels can be printed. Further discussion on topics and possible speakers will be held during the April Board meeting.
About 10 minutes was spent on brainstorming for ideas and topics to be presented at the annual meeting. A list of those ideas presented follows:
- Air quality issues.
- Annual state of solid waste in the state of Colorado.
- Keynote speaker: Laurie Batchelder Adams as the SWANA national president.
- Multimedia approach for Air, Water and Solid Waste similar to the multimedia compliance assistance visits.
- NREL or Coors Bottling Plant presentation in addition to the tours.
- Recycling grant program update and clarification.
- Storm Water issues including what is required for storm water management.
- Sustainable Management System/environmental leadership (ISO 14001) operational standards.
Educational Scholarship/Grants: Jennifer Martinez will be attending the MOLO course and has agreed to take the test. The amount for the test will be paid by the county commission as it is in addition to the course cost. She has also agreed to write an article for the summer newsletter. The check for the course was sent to National SWANA for her tuition.
Nominations: No report. Board members were encouraged to look for additional members to the Board. There is no maximum number of members however the bylaws specify there may be no less than nine (9) members.
Legislative: Both Nowak and Gordon were not present and no report was given. There was no discussion on any pending legislative issues.
International Board: Sprague not present therefore there was no report.
Web site/Webmaster: Erin Doak is still on schedule to finalize a beta version upgrade by the middle of April. He will notify the board for testing the Beta version before upgrading the membership website. Renewal letters will be sent out to the three advertisers due to renew in April. All the minutes and presentations, except the Geotech presentation, are now loaded on the website. Briest will follow-up with Geotech to get the training materials to post to the website. Golder Associates has expressed an interest is advertising on the website. Doak will follow up with the contact.
Newsletter: The newsletter has been finalized and proofed but has not yet been delivered to Andrew to forward to the membership. Briest will follow up with Sprague.
Future planning: Briest forwarded the monthly planner to help the Board members keep track of all the activities and deadlines to be met.
CAFR Grant Support Request: Gordon had submitted information on a grant being developed by CAFR to host town hall type meetings across the state to inform various legislators and public officials on waste handling, recycling, landfill management and other disposal techniques. CAFR is seeking a letter of support to endorse the CAFR to hold the town halls meetings around the state to put legislators in contact with local and regional SWANA members. At a minimum, CAFR is asking that Colorado SWANA support the outreach process by publicizing Town Hall meetings to the SWANA membership. A letter of support is needed by Friday, 21 March 2008 as the grant proposals are due by 28 March 2008.
The consensus of the Board was this was a good concept but several concerns on the actual proposal were addressed:
- First, CDPHE under HB 7-1288 was tasked to collect data and provide training type sessions across the state to talk about state of solid waste in the state. Does this grant dovetail with CDPHE mission or conflict?
- Second, what town hall format is being proposed, i.e. how would CDPHE and SWANA participation be incorporated?
- Third, what is the budget proposed, i.e. how would the $10,000 be used?
- Fourth, what locations are being considered for the meetings?
- Fifth, which legislators approached CAFR, i.e. were they not involved with the HB 7-1288 decisions or the details on the requirements to CDPHE to provide similar information?
Because of the unanswered questions and concerns, no motion was made at this time. Doak will follow up with Gordon on 19 March when she returns to work to get more details on what she was seeking in her motion. Barton will talk with Margie Griek on Tuesday, 18 March to get some more details if possible to send to the Board. Further discussion will be held by email by Thursday to make a decision of what level of support letter will be issued by the Board on behalf of Colorado SWANA.
Next Board Meeting: The next Board meeting will be the third Tuesday of April, 15 April 2008 at the Colorado Lining Offices, 1062 Singling Hills RD, Parker, CO 80138 beginning at 8 am and will be completed by 9:45 as the technical program is scheduled to start at 10 am.
SWANA Chapter Officer News: Barton attended the last conference call which had some technical problems. National SWANA is looking for a 2009 Road-E-O host chapter and currently Florida is considering being a host. The next Chapter officer meetings are scheduled for:
Andrew/Doak moved/seconded to adjourn the meeting. Meeting adjourned at 8:35 am.