Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors Meeting

16 December 2008, Strings Restaurant, 1700 Humboldt, Denver, CO

ATTENDANCE:

Present: Curt Ahrendsen, Debby Barton, John Briest, Stephen Gillette, Jerry Henderson, Neil Nowak, Dick Sprague**, Cathryn Stewart, Tom Strickland

Absent: Kathy Andrew, Susie Gordon, Tom Schweitzer

Others present: Brenna Barrett (Waste Management)

Attendance Notations: * - Member arrived after meeting called to order

** - Member left before meeting ended

Minutes are in the order of the agenda and not necessarily in order of discussions.

CALL TO ORDER: Meeting called to order by Stewart at 11:46 am as 9 of 12 directors present.

MINUTES:

November minutes approved via email votes.

ADOPTION OF AGENDA:

Ahrendsen/Sprague moved/seconded to adopt the agenda. Motion carried unanimously.

TREASURER:

Gillette reported checking balance as of 1 December 2008 of $18,867.10 and a savings balance of $19,273.74. Checking balance was depleted by $2000 after 1 December 2008 for the two approved scholarships. Equity balance with checking, savings and t-loans totals $55,505.14. He received payment for website ads which are not included in the balances above. Strickland/Sprague moved/seconded to approve the treasurer’s report. Motion carried. Gillette stated he will be unavailable for treasurer duties from 23 Dec – 28 Dec 2008.

COMMITTEE REPORTS and ASSIGNMENTS:

Membership: Andrew emailed her report as at the last moment she was unable to attend. Based on the breakout for the chapter, there is a lack of small hauler representation at this time. National Solid Waste Management Association (NSWMA) offers health insurance coverage for small haulers. National SWANA is able to offer liability insurance group (trucking) for small haulers. Discussion on hauler sessions and outreach as well as opportunities to work with Wyoming individuals and companies to perhaps form a Wyoming SWANA chapter tabled until the January Board meeting.

Technical Program/Meetings:

E-Waste: Entire program has been developed with plans to start the program at 9 pm, have lunch and tour facilities in the afternoon. Several presentators from various organizations will be present. The consensus was that the costs of the program would be the typical costs of $15 for members and $25 for non members. Save the date will be sent to Andrew to send out via email with the final brochure to be completed and sent out immediately after 1 January 2009. Briest will send a previous flyer registration for the committee to have.

Fugitive Dust/Storm Water Management: Ahrendsen, Schweitzer and Barton recommended that the two technical sessions be combined into one day with a morning on one topic and the afternoon on the other topic. Dates are to be determined as well as presenters.

Annual Meeting: Eagle County may be interested in hosting this year’s annual conference. Nowak will follow up with them as they are building a Material Recovery Facility (MRF). Strickland will assist with logistics. Further action deferred to the January Board Meeting.

Scholarship: No additional requests received. Notices sent to Brittany Goble and Marilyn Sparks. Only a thank you from Brittany Goble has been received, no response yet received from Marilyn Sparks. Henderson will follow up with Ms. Goble on her newsletter article and Barton will follow up with Marilyn Sparks.

Nominations: Brenna Barrett was requested to forward a resume to the Board for consideration as a member of the Board of Directors. Cameron Buel will also be requested to send a resume for the Board to consider membership on the Board of Directors. Both will be considered separately.

Legislative: Two sections in solid waste rules: EP (Section 17) and Composting (Section 14) will be effective by 1 January 2009.

International Board: Sprague emailed his report and will write an article for the newsletter. SWANA national is in great shape with WasteCon 2008 a very good success as the recession did not hit until after the conference. No projections have been made on the impacts for WasteCon 09. There were 150 new national members in August when national had a $100 trial membership offered. Sprague also announced that the chapter will need to find a new IB director for the next fiscal year beginning 1 November 2009. Sprague is involved in drafting new rules for chapter in good standing to include active IB participation from chapters. He noted that California law which national SWANA is incorporated under does not allow proxy votes which means active participation by IB directors is needed. IB meets face to face at least two times a year on weekends and 4 telephone conference calls during the year. The IB director is the link for the chapter to the National SWANA as well as serving on the SWANA Board of Directors. There have been discussions on whether the technical divisions should also have a voting membership on the Board of Directors. So far this idea has been tabled for further discussion.

Web site/Webmaster: Strickland reported the annual meeting presentations were on the website. He will work with Roger Doak to complete the transfer of responsibilities as well as with Erin Doak to get an updated contract in place as well as an invoice.

Newsletter: Winter issue will be due out January 2009. Sprague extended the deadline for the winter newsletter to 22 December 2008. To date he has received two of the articles assigned. Henderson has volunteered to begin taking over the newsletter as editor. Article assignments are listed below:

President’s Corner (Stewart)

Annual Meeting Overview (Stewart, Strickland, Schweitzer)

Scholarships (Gordon and Henderson). Suggestion made to include a short paragraph from the recipients plus a photo. Barton will follow up with Marilyn Sparks and Henderson will follow up with Brittany Goble.

Financial Update and audit results (Gillette)

IB Report (Sprague)

Technical Session on Fugitive Dust and Storm Water (completed)

OLD BUSINESS:

Road-E-O: No report.

NEW BUSINESS:

Annual report/audit: Report sent to national SWANA. Barton will follow up to make sure the report has been received.

Bylaws review: No report. Barton reminded the Board that any recommended changes must be sent to National for their information and/or review before presentation to the membership for voting.

Next Board Meeting: The next meeting will be at 7 am on 21 January (a Wednesday) at Geotech Environmental followed by the E-Waste technical session beginning at 9 am.

ADJOURNMENT:

With no further business, Ahrendsen/Strickland moved/seconded to adjourn the meeting. The meeting adjourned at 1:18 pm.

Respectfully submitted,
Deborah Barton
Secretary