Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors
Meeting
18 August 2009, 2650 E 40th Ave, Denver, CO 80205
ATTENDANCE:
Present: Kathy Andrew***, Debby Barton, Cameron
Beul, John Briest, Susie Gordon, Neil Nowak, Tom Schweitzer, Dick Sprague,
Cathryn Stewart, Tom Strickland
Absent: Brenna Barrett, Curt Ahrendsen, Stephen
Gillette, Jerry Henderson
Others present: None
- Attendance Notations:
- * - Member arrived after meeting called to order
- ** - Member left before meeting ended
- *** - Individual joined via telephone conference call
Minutes are in the order of the agenda and not necessarily in order
of discussions.
CALL TO ORDER: Meeting called to order by Stewart
at 7:10 am as 10 of 14 directors present.
MINUTES:
July meeting minutes were previously emailed and approved by e-vote.
ADOPTION OF AGENDA:
Changes to agenda were made to change Field Trips to Tours and delete
Strickland from Item 3c. and to add Exhibitors to item 3d. Strickland/Sprague
moved/seconded to adopt agenda as changed. Motion carried
unanimously.
TREASURER:
Gillette emailed his report showing a balance of $19,754.28 in checking
account and no change in other balances. There were 21 signed up for
the technical program for 18 August and only 15 signed up to date for
the annual meeting with approximately $2,000 received for sponsorship.
COMMITTEE REPORTS and ASSIGNMENTS:
Membership: Andrew reported about 160 members
through 30 June 2009 as no new member update was available from National.
The national website is under revision but the membership contact is
not yet working. The last dues reimbursement was $584. Andrew thanked
the board members for helping keep the membership directory up to date.
She reported very few snail mail addresses are left. She has sent welcome
packages to the two new members.
Technical Program/Meetings:
- No walk-ins are anticipated, however food has been ordered just
in case for the technical program on GCL today. Paypal was not closed
out until last night. Stewart asked board members to be thinking
of a first quarter technical program (Jan-Mar 2010).
Annual Meeting:
- Location: Strickland reminded everyone that
the block of rooms at the hotel will be released soon and we should
be reminding members to sign up for the event. Everything else is
on target. Board concurred that the Thursday bar should include cheese
and crackers before the actual banquet.
- Program: Ahrendsen sent copy of current draft
and Strickland brought copy for the Board to review. Moderators are
in charge of contacting their speakers to get bios and to make arrangements
to have all power points in to Sprague by no later than 1 October
so he can make master flash drive with backups for the various rooms.
Stewart will work with Ahrendsen on getting a public entity input.
- Certification Exam: Barton and Stewart have
signed agreement with National as well as working with emailing
out to neighboring folks interested in the exam as provided by
National. Deadline is 8 September to sign up for the exam. Address
to order training manuals was corrected by National and Strickland
has made correction for the .pdf on the website.
- Tour: Bus booked and paid for with a limit of
55 passengers. The first 55 signed up have priority. No carpool for
additional will be allowed. Gillette will need to notify Board if
sign ups approach 50 so we can be aware of potential overbooking.
Strickland recommended we check the identification of attendees as
they board the bus and have a print out of attendees to give to the
gate guard to speed up the process.
- Sponsors and Exhibitors: Nowak is working with
sponsors but cautioned the Board that due to economics, we might
not have $5,000 in sponsorships this year. To date there are 7 sponsors,
5 with table tops. He will send out sponsor list to Board members
and if there are additional sponsors to contact, let him know or
do the contacting ourselves. Follow up will be needed to verify if
sponsors/exhibitors want to be on the tour and if they are having
a meal. Strickland put together a one page fact sheet for sponsors
to include set up and tear down times. Sponsor and Vendor logos should
be gotten to Briest to include on the Sponsor Board. Sprague will
work with Briest on the sponsor and exhibitor loop to be used during
the various sessions. He will work with Henderson to add any photos
from events.
- More logistics:
- Name tags, ribbons: Barton is following up
with SWANA on the lanyards and ribbons. When she gets the attendee
list from Gillette, she will make name tags and bring to the
annual meeting.
- Registration Deadline Date: Discussion held
on extending early bird registration date to possibly 18 September.
- Media: Screens will be rented from the hotel.
The following is a list of equipment sources:
| Projectors |
Laptops |
| Strickland |
Sprague (plus 2 flash drive backups |
| Barton |
Stewart |
| Briest |
Strickland |
| Stewart |
Perhaps CDPHE (Henderson) |
- Raffle/Door prize: Consensus was to have 3
$50 gift prizes, one for the survey completion, and two for other
events. Nowak will obtain the 3 $50 gift cards (from Target).
Stewart will obtain the $25 thank you gift cards for the speakers
as well as thank you note cards. Barton will bring the tickets
to use for the door prizes. The following individuals have pledged
door prizes and the rest of the Board were asked to consider
other items.
| Name |
Prize |
| Barton |
Southwest Food Items (Anasazi Beans) |
| Stewart |
Chocolate Bars |
| Gordon |
New Belgium items |
| Schweitzer |
Waste Management SWAG items |
- Survey: Strickland will work on updating the
survey to have more fill in the blank opportunity for members
and attendees.
- Handout: Strickland will collate the program
agenda, sponsor thank you list, exhibitor list, member survey,
membership directory, CEU form, and has added a menu and map
to the handout.
- Recognition/Awards: See breakout discussion
under New Business.
- Entertainment: Andrew will check on the Karaoke
entertainment by Alicia Archibald. Consensus agreed to waive
her registration fee in exchange for the entertainment.
Scholarship: No report. Discussion was held to
add this to the member calling to be done by the Board Members.
Nominations: Gordon announced she will be stepping
down from the Board due to increased workload. She has served three
years. Briest will be forwarding a completed ballot by the end of next
week for Andrew to forward to all SWANA chapter members. Consensus
was to have all ballots returned to Briest by Friday, 2 October 2009
which is six (6) days before the member meeting. The ballot will go
out no later than 27 August.
Legislative: Nowak had forwarded information from
his liaison calls with National. The state legislature will start in
January. Gordon commented that the next big federal bill of interest
will be Waxman Markey.
International Board: Sprague is reviewing and
consolidating the chapters in good standing requirements. He will be
attending the IB meeting which is the Sunday/Monday before WasteCon
starts. He will also be attending WasteCon. Andrew/Barton
had moved/seconded that the chapter pay Dick Sprague for WasteCon attendance inclusive
of travel, per diem and lodging as representing the Colorado Chapter
Board in addition to the IB activities. The motion carried with one
abstaining (Sprague).
Web site/Webmaster: Speed has been improving for
posting to the website.
Newsletter: The next issue due out in winter with
a time frame of December/January.
Road-E-O: No report.
OLD BUSINESS:
Bylaws review: Barton emailed the proposed revisions.
Sprague/Beul moved/seconded to approve the recommended changes to be
sent to the membership. Motion carried unanimously.
SWANA History Project: Sprague has been in contact
with Danamarie Schmidt and will be tracking down other older members
to obtain information.
Air Quality Guidance Document Stakeholder Interest: Letter
has been sent to Kirsten King but no response has been received back
from CDPHE-APCD.
NEW BUSINESS:
Member calling: Consensus was to have Andrew divide
the directory list and send to each board member for follow up calling.
Stewart will email the calling survey to be used by the directors with
the emphasis to verify address/contact information, remind them of
the upcoming annual meeting, talk about scholarship opportunity to
attend the training portion, and mention the certification test opportunity
as well as change in email contact address for ordering the training
manuals (pwike@swana.org).
Outstanding Member: Discussion held on possible members.
Gordon will check on plaque costs and bring back information to the
next board meeting. Board members were asked to consider SWANA members
outside the board who have contributed to improved solid waste management
including composting, recycling, public relations, landfill, collection
and regulations.
Other news: Larimer County’s landfill methane
project with credits to the Colorado Carbon Fund is being recognized
by Governor Ritter on Thursday, 20 August 2009.
Next Board Meeting: The next Board meeting will
be 7 am, Tuesday, 15 September 2009 as a conference call.
ADJOURNMENT:
Strickland/Sprague moved/seconded to adjourn the
meeting. Motion carried and meeting adjourned at 08:57 am.
Respectfully submitted,
Deborah Barton
Secretary
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