Minutes of SWANA Rocky Mountain Chapter Monthly Board of Directors
15 December 2009, Telephone Conference Call, 1-877-879-6929
Present: Kathy Andrew, Debby Barton* Cameron Beul,
John Briest, Stephen Gillette, Jerry Henderson, Neil Nowak*, Tom Schweitzer,
Dick Sprague, Cathryn Stewart, Tom Strickland
Absent: Curt Ahrendsen
Others present: Juri (David) Freeman
- Attendance Notations:
- * - Member arrived after meeting called to order
- ** - Member had to leave before call was adjourned
- *** - Individual joined via telephone conference call
Minutes are in the order of the agenda and not necessarily in order
of discussions. Briest took minutes until Barton arrived.
CALL TO ORDER: Meeting called to order by Stewart
at 7:10 am as 9 of 12 directors present.
MINUTES: 17 November 2009 Annual Member Meeting Minutes
had been previously emailed and approved by e-vote.
ADOPTION OF AGENDA: No information.
Gillette stated that as of 1 December 2009, there was a balance of
$19,165.15 in the checking account. Savings balance is $19.754.28.
Additionally, Gillette stated that he made a $440.00 payment to the
IRS because the IRS indicated that the organization failed to file
a Form 990. Gillette indicated that he paid the tax bill under “protest” as
to not be charged any additional fees. Gillette also indicated that
he has the proper documentation to validate showing that the proper
paper work was filed.
COMMITTEE REPORTS and ASSIGNMENTS:
Membership: Andrew reported we have 153 active
members listed by National SWANA. We have 6 suspended and most have
decided to not renew.
David (Juri) Freeman is still showing as unpaid.
He and Andrew will check with National on the actual status of his
membership. In a follow-up e-mail forwarded to Stewart, he requested
of National some proof of his status. Per National’s email to
him, he is officially paid up as of December 8, and consequently did
not appear on Andrew’s list which is current through the end
of November. We have lost 6 and gained 8 so are remaining stable.
- Quarter 1 (19 January 2010): The final draft version
of the first quarter technical program is out for the board members
for comment. Barton will complete in the afternoon and forward to
Andrew to email to the membership list. Barton will follow up with
National on the CEU form for the event.
Suggestion was to place possible
Colorado Air Pollution Control Division contact or presentation during
the lunch session. Geotech has a projector and Barton will bring
a backup projector and her laptop for use. Lunch will be pizza and
salad. The EPA presenter will have to leave by 1 pm.
- Quarter 2 (tentative date 18 May 2010): Suggestion
was to host an e-waste or tire related session. Further discussion
will be held during the January Board meeting.
- Quarter 3 (Jun-Aug): Greenhouse Gas may have to
be revisited pending any significant EPA changes during the winter
as well as legislative or congressional impacts.
Annual Meeting: By consensus the Board is looking
to Eagle County for the Annual meeting with a preferable date of 16-17
September as the tentative dates. CAFR will be holding their annual
membership meeting (typically a one day event) in September but they
have not made a date choice yet. Consensus was to look towards the
end of January to determine hotel/meeting room accommodations availability.
Further discussion on holding a training meeting Monday-Wednesday preceding
the conference will be held during the January Board meeting.
Scholarship: No requests have been received by
Henderson. He has developed an article for the newsletter. He requested
if there is any developed guidance or policy on scholarship awards.
Barton will send to Henderson the 2005 material developed by Sprague
for scholastic as well as professional development scholarships.
Nominations: David “Juri” Freeman
was present during the call and introduced himself to the Board. He
is interested in serving as a member of the board. Briest will forward
additional information to the Board for consideration.
Legislative: State legislature is not in session
and nothing new to report from congressional. Barton will be working
with Nowak this year on the legislative committee.
International Board: Sprague reported that the
revised policy on Chapters in Good Standing has been adopted. He also
reported that there are several technical policies on many issues that
have no expiration date. He has recommended that national develop a
policy requiring a review of policies every five years or they will
expire (sunset). National is taking his recommendation under advisement.
The next IB face to face meeting will be in April in Banff, Alberta
to coincide with the Canada National meeting. Sprague also brought
up the issue of reimbursement for all costs for IB representation at
the IB meetings as well as WasteCon. Gillette commented that we should
be supporting our IB representative since this is a requirement to
maintain our good standing with National SWANA. Gillette/Barton
moved/seconded to cover the travel costs of $2000
plus WasteCon registration for the future and to reimburse Sprague
for the WasteCon 2009 registration. Due to discussion, Gillette/Barton
withdrew their motion to allow for two separate motions to be made.
Strickland/Gillette moved/seconded that Colorado SWANA
reimburse Dick Sprague the WasteCon 2009 early bird registration fee
of $644. Motion carried unanimously. Gillette/Barton moved/seconded that
up to $2000 for travel expenses plus additional reimbursement for registration
(early bird rate) for attendance of IB representative at WasteCon 2010
be authorized. Discussion held that registration should be made at
early bird rate to save as much money as possible for the Chapter.
held on if the travel budget was adequate for actual travel costs.
Sprague commented that Long Beach was significantly more costly than
Tampa was in 2008. Further in the past his previous employer had covered
many of the costs now incurred by him personally to be the IB representative.
Several members reiterated that the Chapter should cover costs of IB
director to not encourage and enable volunteers to fill this role in
the future. Motion was called to vote and was carried unanimously.
Web site/Webmaster: Strickland will be working
with Erin Doak on the updating the webpage for the GHG technical session.
He has not had the time to work on a new contract nor to investigate
Newsletter: Henderson went over status of the
- President’s Corner – Stewart – still
- Annual Meeting Recap – Henderson – draft completed
- Scholarship – Henderson – draft
- January Technical Program – Beul assigned, Nowak
had sent in a brief synopsis. Flyer will be attached to the newsletter.
report and audit status – Gillette – received
(Greenhouse Gas) – Nowak – received
in part. Nowak will work with Strickland to add some more detail
project – Sprague will change to request for additional
information as he wraps up the project
- Potential for Exam proctoring at the 2010 Annual meeting and
tutoring event – Barton
- Request membership for input on whether to host a certification
course and which one in conjunction with the annual meeting – Barton
- Photos: Henderson asked for Board members to send any photos
they have of past events.
- Deadline: Final draft will be completed by week of 21 December,
final revisions the week of 28 December and newsletter sent out
the week of 4 January.
Road-E-O: No activity at this time. Any decision
to hold a Road-E-O will have to be made and volunteers assigned to
work on the issue by the March Board meeting and no later.
Bylaws review: Sprague forwarded to Barry Sharnoff,
SWANA National legal counsel, the current bylaws with proposed changes
as well as the review conducted by Mark McMullen. The review will probably
be completed by the middle to the end of January. Mr. Sharnoff was
limited to the $1000 as previously quoted.
SWANA History Project: Nothing further to report – see
discussion under Newsletter.
Air Quality Guidance Document Stakeholder: Stewart
and Briest met with two individuals from the Air Pollution Control
Regulatory Division (Dena Wojtach and Theresa Amoroso) plus Charles
Johnson Solid Waste Unit on 9 December 2009. The meeting lasted for
about 1.5 hours, Charles was present for about 1 hour of the meeting.
held on the outreach needed, especially to the smaller entities on
air rules as they have limited resources for information on compliance
and assistance and could feel intimidated by not knowing who to call
at APCD, unlike Solid Waste where they can call their assigned inspector.
Charles discussed how solid waste unit was hoping to have outreach
sessions in 2010 and perhaps air pollution control could participate/piggyback
with the outreach.
Asbestos issues were also discussed with the folks
as being confusing on fees and the communication needs between solid
waste and air. Air division wants to create a broad guidance document
from a big perspective perhaps similar to the geotechnical work group.
They cannot include rule interpretation as the regulations and rules
are in a dynamic state right now. They also want to work with the solid
waste unit on the outreach program for the rural areas in particular
and would like to provide some compliance assistance and discussion
on the looming regulations. They would like SWANA assistance during
the outreach process, the manner not firmed up as to whether it would
be using the email network and/or a request of a physical SWANA presence.
They also requested some examples of problems encountered in the field
that they could address and perhaps develop some guidance and assistance
on. Examples of actual problems encountered can be provided to them
at any time, and will be discussed and compiled during the January
board meeting, if possible.
Annual Progress and Annual Financial Report: Barton
confirmed that she had sent the full report to National before Thanksgiving.
Board Meeting: The next Board meeting will be 19 January
2010, 2650 E 40th, Denver, C) (Geotech Environmental) beginning at
7 am and will end by 9 am as the technical session will begin at
With nothing further to discuss, Andrew/Strickland
moved/seconded to adjourn the meeting. Meeting adjourned 8:40 am.